If an electronic proposal is found defective after submission, what is the next step?

When an electronic proposal is found to be defective after submission, the appropriate next step is to ask the offeror to submit a new electronic version. This approach aligns with the principles of fairness and opportunity in the bidding process. Allowing the offeror to correct the defect ensures that they have a chance to comply with the requirements and submit a proposal that is fully compliant with the solicitation instructions. This process fosters competition and improves the quality of proposals received.

Ignoring the defect would not be appropriate as it undermines the integrity of the procurement process. Assuming the offeror has withdrawn their proposal without any communication or verification would lead to misunderstandings and potential loss of a viable bid. Rejecting the proposal outright could be seen as overly punitive, especially if the defect is something that could easily be rectified with a simple resubmission. Therefore, seeking a corrected proposal from the offeror is the most constructive and equitable course of action.